spark-recipe-calendar-audit

Productivity

Analyze meeting load over a time range: total meetings, meeting hours, busiest days, back-to-back chains, and free blocks.

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Recipe: Calendar Audit

Analyze meeting load over a week or custom time range. Count meetings, estimate total hours, identify the busiest days, flag back-to-back chains, and surface free blocks.

Prerequisite: Read the use-spark base skill for command reference and filter syntax.

Access level required: read-only.

Steps

Step 1: Pull events for the period

For the current week:

spark events --week

For a custom range:

spark events --start 2026-04-13 --end 2026-04-17

Record each event's date, start time, end time, and title.

Step 2: Check free time

spark availability --week

Or for the same custom range:

spark availability --start 2026-04-13 --end 2026-04-17

This shows free slots within working hours (08:00-20:00), skipping weekends and events marked "free."

Step 3: Compute metrics

From the events list, calculate:

Total meetings: count of events
Total meeting hours: sum of all event durations
Per-day breakdown: meetings and hours per day
Busiest day: the day with the most meeting hours
Lightest day: the day with the fewest meetings (best for deep work)
Back-to-back chains: sequences of 2+ meetings with no gap between them
Longest free block: the largest contiguous free window from the availability output

Step 4: Check across calendars (optional)

If the user has multiple calendars or accounts:

spark events --week --in user@work.com
spark events --week --in user@personal.com

Compare meeting loads across contexts.

Step 5: Present the audit

Report:

Summary: N meetings totaling X hours this week (Y% of working hours)
Per day: table of meetings and hours per day, flagging the busiest and lightest
Back-to-back: list any chains of consecutive meetings (flag chains of 3+)
Free blocks: the longest free windows available for deep work
Observations: any patterns worth noting (e.g., mornings packed but afternoons free, one day completely booked)

Tips

Run this on Monday to plan the week, or Friday to review how the week went.
Back-to-back chains of 3+ meetings are worth flagging - they leave no buffer for breaks or follow-ups.
The ratio of meeting hours to total working hours (assume 8-10 hours/day) gives a quick "meeting load" percentage.
For a forward-looking audit, use --start and --end with next week's dates.
Events marked "free" in the calendar don't count against availability - they won't inflate the meeting load.
Combine with recipe-schedule-meeting to find the best slots for new meetings in a busy week.
If the user has recurring meetings, patterns will be consistent week-to-week. Focus commentary on what's unusual.