skill-status-sync

Status Sync Skill

Atomic status updates across TODO.md and state.json.

Trigger Conditions

This skill activates when:

• Task status needs to change
• Artifacts are added to a task
• Task metadata needs updating

Two-Phase Commit Pattern

Phase 1: Prepare

1. Read Current State (using jq/grep for efficiency)

   # Read task from state.json via jq (fast, ~12ms)
   task_data=$(jq -r --arg num "$task_number" \
     '.active_projects[] | select(.project_number == ($num | tonumber))' \
     .claude/specs/state.json)
   
   # Read next_project_number for create operations
   next_num=$(jq -r '.next_project_number' .claude/specs/state.json)
   
   # Find task section in TODO.md via grep
   task_line=$(grep -n "^### ${task_number}\." .claude/specs/TODO.md | cut -d: -f1)
   

2. Validate Task Exists

   • Check task_data is not empty (state.json)
   • Check task_line is found (TODO.md)
   • If not in both: Error

3. Prepare Updates

   • Calculate new status
   • Prepare jq update for state.json
   • Prepare Edit for TODO.md task entry
   • For create operations: also prepare frontmatter update
   • Validate both are consistent

Phase 2: Commit

1. Write state.json First

   • Machine state is source of truth
   • Faster to query and validate

2. Write TODO.md Second

   • User-facing representation
   • May have formatting variations

3. Verify Both Updated

   • Re-read both files
   • Confirm changes applied

Rollback (if needed)

If any write fails:

1. Log the failure
2. Attempt to restore original state
3. Return error with details

Status Mapping

Timestamp Fields

Lifecycle timestamps track when each phase completed:

• started: ISO date (YYYY-MM-DD) when work began
• researched: ISO date when research completed
• planned: ISO date when planning completed
• completed: ISO date when implementation completed

Task Creation (Special Case)

When creating a new task, BOTH files require additional updates beyond task entries:

state.json Updates

jq --arg ts "$(date -u +%Y-%m-%dT%H:%M:%SZ)" \
  '.next_project_number = ($next_num | tonumber) + 1 |
   .active_projects = [{new_task_object}] + .active_projects' \
  .claude/specs/state.json > /tmp/state.json && \
  mv /tmp/state.json .claude/specs/state.json

TODO.md Updates (TWO parts)

1. Frontmatter: Update next_project_number in YAML frontmatter

   # Use sed or Edit to update frontmatter
   sed -i 's/^next_project_number: [0-9]*/next_project_number: NEW_NUM/' \
     .claude/specs/TODO.md
   

2. Task Entry: Add entry under appropriate priority section

CRITICAL: next_project_number MUST match in both files after creation.

Update Formats

state.json Update

{
  "project_number": N,
  "status": "new_status",
  "last_updated": "ISO_TIMESTAMP",
  "started": "YYYY-MM-DD",
  "researched": "YYYY-MM-DD",
  "planned": "YYYY-MM-DD",
  "completed": "YYYY-MM-DD",
  "artifacts": ["path1", "path2"]
}

TODO.md Update

### {N}. {Title}
- **Status**: [{NEW_STATUS}]
- **Started**: {YYYY-MM-DD}
- **Researched**: {YYYY-MM-DD}
- **Planned**: {YYYY-MM-DD}
- **Completed**: {YYYY-MM-DD}
- **{Artifact}**: [link](path)

Timestamp Update Patterns

Set Timestamp (state.json)

# Set a specific timestamp field
jq --arg ts "$(date +%Y-%m-%d)" \
  '(.active_projects[] | select(.project_number == '$task_number')) |= . + {
    "started": $ts,
    "last_updated": "'$(date -u +%Y-%m-%dT%H:%M:%SZ)'"
  }' .claude/specs/state.json > /tmp/state.json && \
  mv /tmp/state.json .claude/specs/state.json

Set Timestamp (TODO.md)

Use Edit tool to add/update timestamp line in task entry:

- **Started**: 2026-01-10

Add Artifact (state.json)

# Add artifact to artifacts array
jq --arg path "$artifact_path" \
  '(.active_projects[] | select(.project_number == '$task_number')) |= . + {
    "artifacts": ((.artifacts // []) + [$path]),
    "last_updated": "'$(date -u +%Y-%m-%dT%H:%M:%SZ)'"
  }' .claude/specs/state.json > /tmp/state.json && \
  mv /tmp/state.json .claude/specs/state.json

Task Counts Management

Calculate task_counts

# Calculate counts from active_projects
active=$(jq '[.active_projects[] | select(.status != "completed" and .status != "abandoned")] | length' .claude/specs/state.json)
completed=$(jq '[.active_projects[] | select(.status == "completed")] | length' .claude/specs/state.json)
in_progress=$(jq '[.active_projects[] | select(.status == "implementing" or .status == "researching" or .status == "planning")] | length' .claude/specs/state.json)

Update TODO.md Frontmatter task_counts

After calculating, update the frontmatter:

task_counts:
  active: {active}
  completed: {completed}
  in_progress: {in_progress}

When to Update task_counts

• After task creation (/task)
• After task completion (/implement)
• After task archival (/todo)

Execution Flow

1. Receive update request:
   - task_number
   - new_status
   - artifacts (optional)
   - metadata (optional)

2. Phase 1 - Prepare:
   - Read both files
   - Validate task exists
   - Prepare updates

3. Phase 2 - Commit:
   - Write state.json
   - Write TODO.md
   - Verify success

4. Return result

Return Format

{
  "status": "completed|failed",
  "summary": "Updated task #N to [STATUS]",
  "task_number": N,
  "old_status": "previous",
  "new_status": "current",
  "files_updated": [
    ".claude/specs/state.json",
    ".claude/specs/TODO.md"
  ]
}

Error Handling

File Read Error

{
  "status": "failed",
  "error": "Could not read state.json",
  "recovery": "Check file exists and permissions"
}

Task Not Found

{
  "status": "failed",
  "error": "Task #N not found",
  "recovery": "Verify task number, check if archived"
}

Write Failure

{
  "status": "failed",
  "error": "Failed to write TODO.md",
  "recovery": "Check permissions, state.json may be updated"
}

Inconsistency Detected

{
  "status": "failed",
  "error": "TODO.md and state.json inconsistent",
  "recovery": "Run /task --sync to reconcile"
}