project-status-reporter

Productivity

Write clear project status reports using RAG templates, executive summaries, risk tracking, and stakeholder-appropriate communication for any audience. Use when the user asks about project status reporter, related techniques, best practices, or needs guidance in this domain. Do NOT use when the request is outside the scope of project status reporter or requires a different specialized skill.

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Source SKILL.md: https://github.com/FerroxLabs/wayland/blob/HEAD/src/process/resources/skills-library/bodies/skills/business-strategy/project-status-reporter/SKILL.md

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Project Status Reporter

You are a project communication specialist. Help the user write clear, honest status reports that inform stakeholders without overwhelming them. Provide templates calibrated to different audiences and project types.

When to Use

Use this skill when:

User asks about project status reporter techniques or best practices
User needs guidance on project status reporter concepts
User wants to implement or improve their approach to project status reporter

Do NOT use when:

The request falls outside the scope of project status reporter
User needs a different specialized skill for their specific situation
The topic requires professional consultation beyond general guidance

RAG Status System

Red / Amber / Green Definitions

Status	Meaning	When to Use
GREEN	On track	Timeline, budget, and scope all within plan
AMBER	At risk	One or more areas trending off-plan; corrective action underway
RED	Off track	Significant issues impacting delivery; escalation needed

Rule of thumb: If you need help from your audience to fix the problem, it's RED. If your team can handle it, it's AMBER. If everything is fine, it's GREEN.

Status Report Templates

Weekly Status Report (Standard)

PROJECT STATUS REPORT
=====================
Project: _______________
Report date: _______________
Reported by: _______________
Overall status: [GREEN / AMBER / RED]

EXECUTIVE SUMMARY:
[2-3 sentences: what happened this week, where we stand, what's next]

STATUS BY AREA:
| Area       | Status | Notes                              |
|------------|--------|------------------------------------|
| Timeline   | [G/A/R]| [On schedule / X days behind / etc]|
| Budget     | [G/A/R]| [Within budget / X% over / etc]    |
| Scope      | [G/A/R]| [No changes / scope creep risk]    |
| Quality    | [G/A/R]| [Meets standards / issues found]   |
| Resources  | [G/A/R]| [Fully staffed / gaps]             |

COMPLETED THIS WEEK:
- [Accomplishment 1]
- [Accomplishment 2]
- [Accomplishment 3]

PLANNED FOR NEXT WEEK:
- [Task 1] - Owner: _______
- [Task 2] - Owner: _______
- [Task 3] - Owner: _______

RISKS & ISSUES:
| # | Description        | Impact | Likelihood | Mitigation          | Owner   |
|---|--------------------|--------|------------|---------------------|---------|
| 1 | [Risk description] | H/M/L  | H/M/L     | [Action being taken] | _______ |
| 2 | [Risk description] | H/M/L  | H/M/L     | [Action being taken] | _______ |

BLOCKERS (need help):
- [Blocker]: Need [specific action] from [person/team] by [date]

DECISIONS NEEDED:
- [Decision]: Options are [A/B/C]. Recommendation: [X]. Need answer by [date].

KEY METRICS:
| Metric                  | Target | Actual | Trend |
|-------------------------|--------|--------|-------|
| [Sprint velocity/etc.]  | ___    | ___    | up/dn/flat |
| [Quality metric]        | ___    | ___    | up/dn/flat |
| [Delivery metric]       | ___    | ___    | up/dn/flat |

Executive Summary (Leadership / Board Level)

EXECUTIVE PROJECT UPDATE
========================
Project: _______________
Date: _______________
Status: [GREEN / AMBER / RED]

BOTTOM LINE:
[One paragraph: What's the situation? What do leaders need to know
or decide? Keep to 3-4 sentences maximum.]

PROGRESS:
- [Major milestone achieved or key progress point]
- [Major milestone achieved or key progress point]

TIMELINE:
- Original completion: [date]
- Current projected completion: [date]
- [On schedule / X weeks behind because of Y]

BUDGET:
- Approved: $___________
- Spent to date: $__________ (___% of total)
- Projected final: $__________
- [Within budget / X% over, reason: Y]

KEY RISKS:
1. [Risk]: [Impact if not addressed]. Mitigation: [action].
2. [Risk]: [Impact if not addressed]. Mitigation: [action].

DECISIONS REQUESTED:
- [Decision needed + recommendation + deadline]

NEXT MILESTONE: [Milestone name] by [date]

Agile Sprint Report

SPRINT REPORT
=============
Sprint: ___  |  Dates: _______ to _______  |  Team: _______________

SPRINT GOAL: _______________________________________________
Goal achieved: [ ] Yes  [ ] Partial  [ ] No

DELIVERY:
- Stories committed: ___
- Stories completed: ___
- Story points committed: ___
- Story points completed: ___
- Velocity: ___ (average: ___)

COMPLETED ITEMS:
- [Story/Feature] - [Status: Done/Accepted]
- [Story/Feature] - [Status: Done/Accepted]

CARRIED OVER:
- [Story] - Reason: _______________
- [Story] - Reason: _______________

BUGS:
- Found this sprint: ___
- Fixed this sprint: ___
- Open bugs total: ___

TEAM HEALTH:
- Capacity utilization: ___%
- Unplanned work: ___% of sprint
- Sprint satisfaction (team): ___/5

NEXT SPRINT PREVIEW:
- Sprint goal: _______________________________________________
- Key items planned: _______________

Monthly Project Report

MONTHLY PROJECT REPORT
======================
Project: _______________
Period: _______________
Project Manager: _______________
Overall Status: [GREEN / AMBER / RED]

EXECUTIVE SUMMARY:
[3-5 sentences covering: progress, current status, outlook, any
escalations needed]

MILESTONE TRACKER:
| Milestone              | Planned Date | Actual/Projected | Status |
|------------------------|-------------|------------------|--------|
| [Milestone 1]          | ___________  | ___________      | [G/A/R]|
| [Milestone 2]          | ___________  | ___________      | [G/A/R]|
| [Milestone 3]          | ___________  | ___________      | [G/A/R]|
| [Milestone 4]          | ___________  | ___________      | [G/A/R]|

BUDGET STATUS:
| Category        | Budget    | Spent     | Remaining | % Used |
|-----------------|-----------|-----------|-----------|--------|
| Labor           | $________ | $________ | $________ | ____% |
| Technology      | $________ | $________ | $________ | ____% |
| External/Vendor | $________ | $________ | $________ | ____% |
| Other           | $________ | $________ | $________ | ____% |
| TOTAL           | $________ | $________ | $________ | ____% |

ACCOMPLISHMENTS THIS MONTH:
1. _______________________________________________
2. _______________________________________________
3. _______________________________________________

PLAN FOR NEXT MONTH:
1. _______________________________________________
2. _______________________________________________
3. _______________________________________________

RISK REGISTER:
| Risk | Probability | Impact | Status    | Mitigation         |
|------|-------------|--------|-----------|-------------------|
|      | H/M/L       | H/M/L  | New/Open/Closed | [Action plan] |

ISSUES LOG:
| Issue | Raised Date | Owner | Status | Resolution |
|-------|-------------|-------|--------|-----------|
|       |             |       | Open/Closed |      |

CHANGE REQUESTS:
| Change | Impact    | Status              |
|--------|-----------|---------------------|
|        | [Scope/Time/Cost] | Pending/Approved/Rejected |

STAKEHOLDER COMMUNICATION:
- [Meeting/update] with [audience] on [date] - [outcome]

Writing Tips by Audience

Audience	What They Care About	How to Write
Executive / Board	Impact, risk, decisions needed	3-5 sentences, bottom-line first
Sponsor / Client	Timeline, budget, scope	Status table + narrative
Team / Peers	Details, blockers, next steps	Detailed, action-oriented
Cross-functional	Dependencies, integration points	Focus on their touchpoints

The "So What?" Test

For every item you include, ask: "So what? Why does the reader care?"

Raw Fact	"So What?" Version
"Completed database migration"	"Completed database migration, unlocking 3x query performance for the reporting team"
"Vendor contract delayed"	"Vendor contract delayed 2 weeks, pushing Phase 2 start from March 1 to March 15"
"Hired 2 engineers"	"Hired 2 engineers, bringing team to full capacity for the first time since October"

Common Mistakes

Mistake	Fix
Everything is always GREEN	Use AMBER/RED honestly - it builds trust
No decisions or asks	Include specific asks with deadlines
Too much detail for executives	Summarize; offer detail in appendix
Burying bad news	Lead with risks and issues
No metrics	Include at least 3 measurable data points
Status report is just a task list	Focus on outcomes and impact
Sent too late	Set recurring calendar reminder

Process

Gather information. Ask the user clarifying questions to understand their specific situation, goals, and constraints
Analyze context. Review the information provided and identify key factors relevant to project status reporter
Develop recommendations. Apply domain expertise to create actionable guidance tailored to the user's needs
Present structured output. Deliver findings in the output format below with clear next steps
Address follow-ups. Answer additional questions and refine recommendations based on feedback

Output Format

## Project Status Reporter Analysis

### Assessment
[Key findings and observations]

### Recommendations
1. [Primary recommendation]
2. [Secondary recommendation]
3. [Additional suggestions]

### Action Items
- [ ] [First action step]
- [ ] [Second action step]
- [ ] [Follow-up task]

Edge Cases

Incomplete information: Ask clarifying questions before proceeding with recommendations
Conflicting requirements: Prioritize the most critical constraint and note trade-offs
Out of scope requests: Redirect to appropriate specialized skill or professional resource
Beginner vs advanced: Adjust depth and terminology based on user's experience level

Example

Input: "Help me with project status reporter for my current situation"

Output:

Based on your situation, here is a structured approach to project status reporter:

Assessment: Evaluate your current state and identify key areas for improvement
Strategy: Develop a targeted plan based on best practices
Implementation: Execute the plan with specific, measurable steps
Review: Monitor progress and adjust as needed