project-flow-ops

Productivity

Operate execution flow — triage tasks, manage priorities, keep progress structured. Use when the user needs backlog control, task planning, or workflow coordination across projects.

QUICK START

How to use this skill

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Prompt to paste

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Source SKILL.md: https://github.com/Mark393295827/third-brain-v5-skills/blob/HEAD/skills/project-flow-ops/SKILL.md

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Copying this prompt does not install or run the skill. Review third-party files before use. Codex skill guide

Project Flow Operations

Keep execution structured and progress visible — triage, plan, track, and review across projects.

Usage Template

Prompt

Use project-flow-ops to triage this backlog. Rank priorities, identify blockers, and produce the next execution plan.

Use Case

Turning scattered tasks or competing projects into a clear action queue.

Expected Result

The agent returns prioritized work, blockers, next actions, and review cadence.

Output Example

A ranked backlog with status, owner, next action, blocker, priority reason, and review date.

Verification Case

Every top-priority item has an owner, next action, status, and reason for priority.

Verified Effect

A messy backlog becomes a ranked execution queue with visible blockers and review cadence.

Success Metrics

Top-priority items each have owner, status, blocker, next action, and review date.
Backlog is ranked with a reason for priority instead of only grouped by theme.
Output identifies one immediate next action and one item to defer or drop.

When to Use

User says "what should I work on next?"
Starting a new task or project
Reviewing progress or blocked items
User feels overwhelmed or unclear on priorities

Workflow

P1: Triage — What's Active?

Scan current state:

ACTIVE:   What's in progress now? (limit: 1-2)
BACKLOG:  What's waiting? (ordered by priority)
BLOCKED:  What's stuck and why?
COMPLETED: What's done since last review?

For each blocked item: identify the one thing that unblocks it.

P2: Plan — What's Next?

Select the next task from the backlog with clear scope:

Task: [one-line description]
Why now: [urgency or opportunity]
Definition of done: [what "done" looks like]
Timebox: [max time to spend]

Rule: One task at a time. Context switching is the productivity killer.

P3: Execute — Focus & Track

During execution:

Break the task into ≤15 minute steps
Verify after each step (verify-before-claim)
Check in after timebox expires — extend or pivot

P4: Review — Close & Learn

After completion:

What did we learn?
What should be documented? → wiki or SOP
What's next?

Priority Framework

Priority	Criteria	Action
🔴 Critical	Blocks others, deadline imminent	Do now
🟡 Important	Moves key metric, this week	Schedule today
🟢 Normal	Valuable, no deadline	Backlog
⚪ Low	Nice-to-have	Someday/maybe

Anti-patterns

Doing everything — multitasking reduces throughput for everyone
Perfectionism — done beats perfect for early-stage work
No timebox — unbounded tasks expand to fill all available time

Quality Gates

Active items limited to 1-2
Blocked items have an unblock action identified
Next task has definition of done and timebox
Completed items reviewed for documentation needs
Priority labels applied