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meeting-intelligence-system

Productivity
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Analyze meeting transcripts to extract decisions, action items, blockers, sentiment, and generate follow-up emails. Use when user provides meeting notes, transcripts, or recordings and needs structured summaries or action tracking.

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How to use this skill

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Source SKILL.md: https://github.com/OneWave-AI/claude-skills/blob/HEAD/meeting-intelligence/SKILL.md

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Copying this prompt does not install or run the skill. Review third-party files before use. Codex skill guide

Meeting Intelligence System

Transform meeting transcripts into actionable insights, decisions, and follow-ups.

When to Use This Skill

Activate when the user:

  • Provides a meeting transcript or recording
  • Asks to "analyze this meeting"
  • Needs action items extracted from notes
  • Wants to generate meeting minutes
  • Asks for decisions made in a meeting
  • Needs a follow-up email created
  • Mentions meeting notes or transcripts

Instructions

  1. Extract Meeting Metadata

    • Identify meeting title/topic
    • Note participants (if mentioned)
    • Determine meeting date/time (if available)
    • Identify meeting type (standup, planning, retrospective, etc.)

  2. Identify Decisions Made

    • Extract all explicit decisions
    • Note who made each decision (if clear)
    • Include rationale for decisions (if stated)
    • Flag tentative decisions vs. final decisions
    • Note decisions that need follow-up approval

  3. Extract Action Items

    • List all tasks assigned or volunteered
    • Identify owner for each action item
    • Note deadlines or timeframes mentioned
    • Flag action items without clear owners
    • Prioritize action items (if priority discussed)
    • Note dependencies between action items

  4. Identify Blockers and Risks

    • Extract mentioned blockers
    • Note risks or concerns raised
    • Identify unresolved issues
    • Flag items needing escalation
    • Note resource constraints mentioned

  5. Analyze Discussion Sentiment

    • Gauge overall meeting tone (productive, tense, confused, aligned)
    • Identify areas of agreement and disagreement
    • Note team morale indicators
    • Flag conflict or tension points

  6. Extract Key Topics Discussed

    • Summarize main discussion points
    • Note questions raised
    • Identify topics needing follow-up
    • Highlight important context or background

  7. Generate Follow-Up Communications

    • Create meeting minutes/summary
    • Draft action item tracking email
    • Suggest calendar invites for follow-ups
    • Recommend next steps

Output Format

# Meeting Summary: [Title]
**Date**: [Date] | **Participants**: [Names]

## Executive Summary
[2-3 sentence overview of meeting purpose and outcome]

## Decisions Made
1. **[Decision]**
   - Owner: [Name]
   - Rationale: [Why]
   - Status: Final / Needs approval

## Action Items
| Priority | Action | Owner | Deadline | Status |
|----------|--------|-------|----------|--------|
| High | [Task] | [Name] | [Date] | Not started |
| Medium | [Task] | [Name] | [Date] | Not started |

## Blockers & Risks
1. **[Blocker]** - [Impact] - Needs: [Action]
2. **[Risk]** - [Mitigation plan]

## Key Discussion Points
- [Topic 1]: [Summary]
- [Topic 2]: [Summary]

## Open Questions
1. [Question] - Owner: [Who will answer]

## Sentiment Analysis
- **Overall Tone**: [productive/tense/etc.]
- **Team Alignment**: [high/medium/low]
- **Concerns Raised**: [Summary]

## Follow-Up Email Draft

Subject: Action Items from [Meeting Title] - [Date]

Hi team,

Thanks for joining today's [meeting type]. Here are our key outcomes:

**Decisions:**
- [Decision 1]

**Your Action Items:**
[Name]: [Task] by [Date]

**Blockers:**
- [Blocker] - please [action]

Next meeting: [Date/Time]

Best,
[Your name]

Examples

User: "Analyze this standup transcript" Response: Extract blockers mentioned → List action items per person → Flag impediments → Note team velocity concerns → Generate summary with focus on blockers

User: "Create action items from this product planning meeting" Response: Identify all decisions (feature prioritization) → Extract action items (design mockups, tech spec) → Assign owners → Set deadlines → Create tracking table → Draft follow-up email

Best Practices

  • Be specific with action items (not vague "look into X")
  • Always try to identify owners (flag if unclear)
  • Differentiate between decisions and proposals
  • Preserve important context for decisions
  • Flag action items without deadlines
  • Note commitments made by each participant
  • Include relevant quotes for controversial decisions
  • Use clear, scannable formatting
  • Prioritize action items by urgency
  • Flag dependencies between tasks
  • Generate professional, actionable follow-up emails