googledocs-create-document

Documents

Create Google Docs intelligently - choose right format, structure professionally, use markdown-first approach, handle templates and sharing.

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Source SKILL.md: https://github.com/theexperiencecompany/gaia/blob/HEAD/apps/api/app/agents/skills/builtin/googledocs-create-document/SKILL.md

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Google Docs Create Document

When to Use

User asks to "create a document" or "write a doc"
User wants "meeting notes" or "a report"
User asks to "draft" something in Docs
User wants a template or structured document

Tools

Discovery

GOOGLEDOCS_SEARCH_DOCUMENTS — Find existing documents
GOOGLEDOCS_GET_DOCUMENT_BY_ID — Read document content

Creation

GOOGLEDOCS_CREATE_DOCUMENT_MARKDOWN — Create with formatted content (PREFERRED)
GOOGLEDOCS_CREATE_DOCUMENT — Create empty or plain text doc

Modification

GOOGLEDOCS_UPDATE_DOCUMENT_MARKDOWN — Replace entire document content
GOOGLEDOCS_UPDATE_DOCUMENT_SECTION_MARKDOWN — Update specific sections

Formatting

GOOGLEDOCS_CREATE_HEADER / GOOGLEDOCS_CREATE_FOOTER — Professional headers/footers
GOOGLEDOCS_INSERT_TABLE_ACTION — Structured data tables
GOOGLEDOCS_INSERT_INLINE_IMAGE — Visual content
GOOGLEDOCS_INSERT_PAGE_BREAK — Multi-section documents
GOOGLEDOCS_UPDATE_DOCUMENT_STYLE — Margins and page layout
GOOGLEDOCS_CUSTOM_CREATE_TOC — Table of contents

Sharing

GOOGLEDOCS_CUSTOM_SHARE_DOC — Share with collaborators
GOOGLEDOCS_COPY_DOCUMENT — Create a copy

Workflow

Step 1: Check for Existing Documents

Before creating a new document:

GOOGLEDOCS_SEARCH_DOCUMENTS(query="project proposal")

If similar document exists: "You already have a 'Project Proposal' doc. Want me to update it instead?"
Avoid creating duplicates

Step 2: Choose the Right Tool

ALWAYS prefer markdown-based tools:

CREATE_DOCUMENT_MARKDOWN — For any document with formatting (headings, lists, tables)
CREATE_DOCUMENT — Only for truly empty documents

Step 3: Structure Professionally

Choose structure based on document type:

Meeting Notes:

# Meeting: [Title]
**Date:** [Date]
**Attendees:** [Names]

## Agenda
1. [Topic 1]
2. [Topic 2]

## Discussion Notes
### [Topic 1]
- [Notes]

## Action Items
- [ ] [Task] — [Owner] — [Due date]

## Next Meeting
[Date/Time]

Report/Proposal:

# [Title]

## Executive Summary
[1-2 paragraph overview]

## Background
[Context]

## Findings / Proposal
### [Section 1]
[Content]

## Recommendations
1. [Recommendation]

## Next Steps
- [Action item]

Weekly Report:

# Weekly Report — [Date Range]

## Summary
[Key highlights]

## Accomplishments
- [Item 1]
- [Item 2]

## In Progress
- [Item 1]

## Blockers
- [Item 1]

## Next Week
- [Planned work]

Step 4: Add Rich Formatting (when appropriate)

Headers/Footers: For formal documents (reports, proposals)
Table of Contents: For long documents (5+ sections)
Tables: For structured data comparisons
Page Breaks: To separate major sections

Step 5: Share if Collaboration Implied

If the user mentions team members or collaboration:

GOOGLEDOCS_CUSTOM_SHARE_DOC(
    document_id="...",
    email="team@company.com",
    role="writer"
)

Roles: viewer, commenter, writer

Step 6: Confirm

Report:

Document title and URL
Structure created (sections, tables, etc.)
Who it's shared with (if applicable)

Important Rules

Markdown-first — Always use CREATE_DOCUMENT_MARKDOWN for formatted content
Search before creating — Avoid duplicates
Professional structure — Use proper heading hierarchy and formatting
Template awareness — Use appropriate template for the document type
Offer sharing — If collaboration is implied, proactively ask to share