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subscription-audit

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Weekly SaaS spend audit loop for {{subscription_sheet}}. Pulls recurring card and bank charges from Plaid, reconciles them against the subscription register, flags duplicate/overlapping tools, unused seats, price hikes, upcoming renewals, and shadow IT, and posts a digest to {{alert_channel}} — recommending cancellations and downgrades only, never acting on them.

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  2. Copy the prompt below and paste it into your agent.
  3. Review the proposed files and risks before you approve installation.
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I want to install this Agent Skill for this project in Codex.

Source SKILL.md: https://github.com/kortix-ai/suna/blob/HEAD/packages/starter/templates/marketplace/runtime/skills/subscription-audit/SKILL.md

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First, summarize what it does, its dependencies, license status if identifiable, and any risks. Show the exact files you propose to add under .agents/skills/subscription-audit/. Do not write files or run scripts until I approve.

After I approve, install the complete skill folder, including required referenced files, into that project location. Verify it is discoverable, then tell me its actual invocation name and how to use it. Do not claim it is installed until you have verified it.

Copying this prompt does not install or run the skill. Review third-party files before use. Codex skill guide

Proactive and schedule-driven; read-only against Plaid and the register, with a single Slack digest as the only output. The agent recommends; it never cancels, pauses, downgrades, or otherwise modifies a subscription.

Step 0 — Orient and resume

cat .kortix/memory/saas-spend-audit-log.md 2>/dev/null || echo "(no ledger yet — first run)"

Read the last recorded state for every tracked subscription: its last known price, when it was last flagged, what was recommended, and whether it's still open. This run diffs against that history — a subscription flagged last week with nothing new to say gets skipped, not repeated.

Step 1 — Pull recurring charges from Plaid

Fetch card and bank transactions for a trailing window (60–90 days) wide enough to catch both monthly and annual cadences. Group by merchant/payee and amount to identify which charges are actually recurring — a one-off purchase is not a subscription.

Step 2 — Read the subscription register

Read every row in {{subscription_sheet}}: vendor, plan, seat count, price, renewal date, and owning team, where present. This is the source of truth for what the business believes it's paying for.

Step 3 — Reconcile charges against the register

Match each recurring charge to a register row by vendor and amount (allow small tolerance for currency conversion or a prorated period). A recurring charge with no matching row, after checking obvious name variants (Acme Inc. vs Acme, Inc vs ACME*SUBSCRIPTION), is shadow IT.

Step 4 — Detect the five waste signals

SignalHow to detect
Duplicate / overlapping toolsTwo or more register rows serving the same category (e.g. two project-management tools, two e-signature tools) with active charges on both.
Unused seatsA register row's seat count against any usage/active-user data available (register notes, admin exports mentioned in the sheet); flag a gap wide enough to matter, not a single idle seat.
Price hikesThis charge's amount vs. the last price recorded in the ledger or register for that vendor — flag anything above the skill's threshold (default: >5% or any absolute jump worth a person's attention).
Upcoming renewalsA register renewal date within the next 30 days, especially on an annual plan, so there's time to act before it auto-renews.
Shadow ITA recurring charge from Step 3 with no matching register row at all.

Step 5 — Filter against the ledger

Drop anything unchanged from a prior week's report. Keep: brand-new findings, findings where something material changed (price moved again, renewal is now closer, a previously-unused seat is still unused N weeks later), and anything a human marked in the ledger as "recheck." Never drop shadow IT until it's either added to the register or explicitly dismissed by a human.

Step 6 — Compose and post the digest

One message to {{alert_channel}} per run:

  • Group by signal type (duplicates, unused seats, price hikes, renewals, shadow IT).
  • Each line: the vendor, the evidence (charge amount, register row or its absence, the specific numbers involved), and a suggested action — cancel, downgrade, consolidate onto one tool, renegotiate before renewal, or "add to register and confirm owner" for shadow IT.
  • A quiet week (nothing new or changed) gets a single brief line, not a re-post of every still-open item in full.

Every recommendation is phrased as a suggestion for a person to execute — the agent never implies it has taken or will take the action itself.

Step 7 — Update the ledger

Update .kortix/memory/saas-spend-audit-log.md with the current state of every tracked subscription (see <ledger-format>) and a dated log line of what was reported this week.