freight-audit-validator

Business

Automated freight bill validation skill with discrepancy detection and payment processing automation

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Freight Audit Validator

Overview

The Freight Audit Validator is an automated skill that validates freight bills and invoices, detects discrepancies, and streamlines payment processing. It uses OCR, data extraction, and contract validation to ensure accurate carrier payments while identifying cost recovery opportunities from billing errors.

Capabilities

Invoice Data Extraction (OCR): Automatically extract invoice data from paper and electronic documents using optical character recognition
Contract Rate Validation: Verify billed rates against contracted rates, tariffs, and pricing agreements
Accessorial Charge Verification: Validate accessorial charges against service records and approved charge schedules
Weight and Dimension Validation: Cross-reference billed weights and dimensions with shipping documents and actual measurements
Duplicate Invoice Detection: Identify and flag potential duplicate invoices to prevent double payments
Discrepancy Classification: Categorize billing discrepancies by type, root cause, and financial impact
Claim Generation Automation: Automatically generate claims and dispute documentation for invalid charges

Tools and Libraries

OCR Engines (Tesseract, ABBYY)
EDI Parsers (X12 210, 214)
Freight Audit Platforms
Document Management APIs

Used By Processes

Freight Audit and Payment
Carrier Selection and Procurement

Usage

skill: freight-audit-validator
inputs:
  invoice:
    invoice_number: "INV-2026-12345"
    carrier_id: "CARRIER001"
    invoice_date: "2026-01-20"
    total_amount: 2350.00
    line_items:
      - description: "Line haul"
        amount: 2100.00
      - description: "Fuel surcharge"
        amount: 185.00
      - description: "Liftgate"
        amount: 65.00
  shipment_reference: "SHP-2026-98765"
  validation_rules:
    tolerance_percentage: 2
    auto_approve_under: 50.00
outputs:
  validation_result:
    status: "discrepancy_found"
    approved_amount: 2285.00
    discrepancy_amount: 65.00
    discrepancies:
      - type: "accessorial_not_authorized"
        description: "Liftgate charge not on BOL"
        billed_amount: 65.00
        approved_amount: 0.00
        action: "claim_generated"
    claim_reference: "CLM-2026-54321"

Integration Points

Accounts Payable Systems
Transportation Management Systems (TMS)
Contract Management Systems
Document Management Systems
EDI Networks

Performance Metrics

Invoice processing accuracy
Discrepancy detection rate
Cost recovery amount
Processing cycle time
Auto-approval rate