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email-template-generator

Business
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Generate professional email templates for various business scenarios including sales outreach, customer support, internal communications, follow-ups, and apologies. Creates personalized, tone-appropriate templates with subject lines and formatting. Use when users need to write business emails, cold outreach, or professional communications.

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Source SKILL.md: https://github.com/nicepkg/ai-workflow/blob/HEAD/workflows/marketing-pro-workflow/.claude/skills/email-template-generator/SKILL.md

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Email Template Generator

Generate professional, effective email templates for any business scenario.

Instructions

When a user requests an email template or needs help writing business emails:

  1. Identify Email Type:

    • Sales/Cold outreach
    • Customer support response
    • Follow-up email
    • Apology/service recovery
    • Internal team communication
    • Meeting request
    • Thank you note
    • Rejection/decline

  2. Gather Context:

    • What is the purpose of this email?
    • Who is the recipient (role, relationship)?
    • What action do you want them to take?
    • What tone is appropriate (formal, casual, friendly, apologetic)?
    • Any specific details or information to include?

  3. Generate Template with:

    • Subject Line: Clear, compelling, action-oriented
    • Opening: Personalized greeting and context
    • Body: Main message broken into scannable paragraphs
    • Call-to-Action: Clear next step
    • Closing: Professional sign-off
    • Variables: [PLACEHOLDERS] for personalization

  4. Provide 3 Variations:

    • Short version: 3-4 sentences, mobile-friendly
    • Standard version: 2-3 paragraphs, balanced
    • Detailed version: Comprehensive with extra context

  5. Include Best Practices:

    • Subject line tips (A/B test suggestions)
    • Personalization tokens to use
    • Timing recommendations
    • Follow-up cadence
    • Common mistakes to avoid

  6. Format Output:

    📧 EMAIL TEMPLATE: [Type]

🎯 PURPOSE: [Goal]
👤 AUDIENCE: [Recipient type]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 1: SHORT (Mobile-Friendly)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 2: STANDARD (Recommended)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
VERSION 3: DETAILED (Comprehensive)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Subject: [Subject line]

[Email content]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
💡 OPTIMIZATION TIPS
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

✅ Subject Line:
   • [Tip 1]
   • [Tip 2]

✅ Personalization:
   • [Token 1]
   • [Token 2]

✅ Timing:
   • Best send time: [Time]
   • Follow-up: [Cadence]

✅ A/B Testing:
   • Test subject lines: [Option A] vs [Option B]

⚠️ Common Mistakes:
   • [Mistake 1]
   • [Mistake 2]

  7. Special Scenarios:

    • Cold outreach: Focus on value proposition, social proof
    • Apology emails: Acknowledge issue, take responsibility, offer solution
    • Follow-ups: Reference previous conversation, add new value
    • Sales: Problem → Solution → Proof → CTA structure

Example Triggers

  • "Write a cold email for B2B SaaS sales"
  • "Generate a customer apology email template"
  • "Create a meeting request email"
  • "Help me write a follow-up email after a sales call"
  • "Professional email to decline a proposal"

Output Quality

Ensure all templates:

  • Have clear, actionable subject lines
  • Use conversational but professional tone
  • Include specific personalization opportunities
  • Have one clear call-to-action
  • Are mobile-friendly (short paragraphs, scannable)
  • Follow email best practices (under 200 words for cold outreach)
  • Avoid spam trigger words
  • Include unsubscribe for cold outreach

Generate effective, conversion-optimized email templates that users can immediately customize and send.