gmail-find-contacts

Apps & Automation

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Find contacts in Gmail - search for specific people or email addresses from email history.

License unclear

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Gmail Find Contacts

When to Use

User asks "What's John's email?"
User asks "Find contact information for..."
User asks "Who have I emailed recently?"
User asks for contacts from a company/domain
User needs recipient disambiguation before sending email

Tool Priority (Critical)

1) GMAIL_GET_CONTACT_LIST (PRIMARY)

Optimized custom tool for contact lookup from real Gmail message history.

Use this first for contact search.

Parameters:

query (required): name, email, or domain
max_results (optional, default: 30): number of messages to scan

Best query patterns:

john (name)
john@company.com (exact email)
company.com (domain)
@ (broad sweep for a general contact list)

Scaling:

Start with max_results=30
If needed, retry with 60, then 100

2) GMAIL_SEARCH_PEOPLE

Searches people/contact records by name, email, phone, and organization.

Best for:

Person may exist in contacts but not in recent email history
User wants people-directory style matches

3) GMAIL_GET_CONTACTS

Lists Google contact connections from the account contacts dataset.

Best for:

User explicitly asks for saved contacts/address book style data
Inbox-history lookup is not enough

4) GMAIL_FETCH_EMAILS

Search emails directly for context when contact tools are inconclusive.

Workflow

Step 1: Convert request to a search token

Name lookup -> query="john"
Email lookup -> query="john@company.com" or query="@company.com"
Company lookup -> query="company.com"

Step 2: Run primary lookup first

GMAIL_GET_CONTACT_LIST(query="john", max_results=30)

Step 3: Broaden if results are weak

GMAIL_GET_CONTACT_LIST(query="john", max_results=60)
GMAIL_GET_CONTACT_LIST(query="john", max_results=100)

If still empty, retry with alternate token (last name, domain, exact email fragment).

Step 4: Use fallbacks

Try GMAIL_SEARCH_PEOPLE(query="john")
If user wants saved contacts, call GMAIL_GET_CONTACTS
If still unclear, use GMAIL_FETCH_EMAILS for recent sender/recipient context

Step 5: Present and disambiguate

Show concise matches (name + email). If multiple strong matches remain, ask one focused question.

Example:

I found 3 likely matches for "john":
1. John Smith - john.smith@company.com
2. John Doe - john.doe@other.com
3. Johnny Lee - johnny@startup.io

Which one should I use?

Important Rules

Prefer GMAIL_GET_CONTACT_LIST before other contact tools.
Do not stop after one failed lookup; broaden query or max_results.
If multiple matches, ask one clarifying question before taking action.
Respect privacy; share only contact details needed for the task.
If nothing is found, state what you tried and suggest the next best query.